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HPL - General Office Intern


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Company

City of Houston, TX

Description

POSITION OVERVIEWApplications Accepted From: All Persons InterestedPosition Title: General Office InternDepartment: Houston Public LibraryDivision: VariousReporting Location: VariousWorkdays & Hours: Monday-Thursday 8:00am-5:00pmDESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONSThe Houston Public Library strives to provide library services to the Houston area that range from outreach events, technology training, classroom instruction and volunteer services. In conjunction with HPL's mission and service priorities, HPL aims to deliver exceptional customer service while offering programs and services that reflect our city's diversity. The City of Houston's Public Library is offering internship opportunities to work as a General Office Intern/Intern. This internship involves general administrative duties includes filing, paperwork, data entry and word processing.Key Responsibilities and Accountabilities:* Assists Communications Specialists by developing promotional materials and content for digital, print, and video to aid in keeping Houston Public Library informed with relevant, accurate, and timely information.* Attends Houston Public Library events and takes pictures and/or video, updates social media, and livestreams events when appropriate.* May assist with drafting press releases.* Assists writing, editing, and designing of publications as requested.* May assist in creating graphics for flyers and projects.* Analyzes website data and suggests optimizations and posts content as necessary.* May organize files, retrieve, and file documents, and storage areas.* May perform general clerical/receptionist functions (i.e., pick-up, sort, and distribute mail; operate fax machine and copiers; issue visitor passes; handle incoming calls).* May assist in labeling.* Collection Assistant: assist with organization and maintenance of collection or materials, which includes: shelving, shelf reading, processing discards, and removing items based on condition.* Assisting in survey areas.* Provide actual data for specific areas.* May enter information into the computer under well-defined and established procedures.* May assist in communications and/or social media functions.* May assist with various projects as requested, including research and financial reports.* Other duties and responsibilities as assigned.WORKING CONDITIONSThis position is located indoors. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature, and air conditions.This position is physically comfortable; the individual has discretion about walking, standing, etc.* Due to COVID, position may be converted to a virtual earn-n-learn training format.*MINIMUM REQUIREMENTSEDUCATIONAL REQUIREMENTSAbility to read, write, add, subtract and follow oral and basic written instructions. May have a basicknowledge of grammar, spelling and punctuation. May require a basic knowledge of a particular subjectarea. (Individuals may be high school students.) Must be 16 years of age or older.Age Requirement: 16 -24EXPERIENCE REQUIREMENTSNo experience is required.LICENSE REQUIREMENTSNonePREFERENCES* Office/Clerical Work (Filing, organization, compiling materials, etc.)* MS Office - Word and Excel, Customer Service* Customer ServicePreference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.GENERAL INFORMATIONSELECTION / SKILLS TESTS REQUIREDNone.SAFETY IMPACT POSITIONNoSALARY INFORMATIONFactors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.Pay Grade: 3APPLICATION PROCEDURESOnly online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at:www.houstontx.gov.To view your detailed application status, please log-in to your online profile by visiting: or call 832-###-####.If you need special services or accommodations, call 832-###-####. (TTY 7-1-1)If you need login assistance or technical support call 855-###-####.Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.EEO Equal Employment OpportunityThe City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
Associated topics: intern, internship, semester, trainee
Posted Date
04/24/2021

Listing ID
76538962
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