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Entry level Purchase Order/ Procurement Specialist

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TechTrans International


TechTrans provides language services and travel logistics - language teaching, interpreting, translating, travel coordination and much more. We have offices, staff, and clients across the world. TechTrans International is located in the Clear Lake Area 77058.
We are seeking for a Full-Time Entry-level Purchase Order/ Procurement Specialist for our Clear Lake office. This position will be an internal liaison between departments and work with the operations team to establish/maintain our internal procurement processes.
Duties and Responsibilities:
* Responsible for purchase order management, including but not limited to analysis of purchase request from operations, PO issuance, delivery of PO, ensuring goods or services are electronically received and submittal of the receipt to AP for payment.
* Ensure the PO are issued with the correct terms & conditions, and record receipts of goods & services
* Managing open PO's by communicating with operations; updating PO's accordingly, cancelling or closing out PO's that are no longer needed.
* Responsible for vendor sourcing and developing and maintaining accuracy of pricing catalogs.
* Responsible for tracking and reporting all savings in internal database.
* Establishes and maintains auditable purchase order files; Ensures all procurement documents are properly kept.
* Assist with analyzing purchase requisitions to ensure accuracy, clarity, and completeness in description of goods and services, quantity and quality requirements, proper authorization of funding, and proper support documentation
* Actively manage and maintain Resource Information Management System.
* Actively manage and maintain supplier matrices for suppliers. Actively manage and maintain list of approved suppliers.
* Generation and management of Open Purchase Order Report. If PO's remain outstanding, the buyer will investigate why and make adjustments upon findings.
* Generation and management of PO Open and Status Report. Work with suppliers to ensure invoices are being submitted correctly with accurate information to ensure timely payment.
* Generation and management of additional reports as needed to improve efficiency for Purchasing team and visibility for operations and executive management.
* Perform all other duties as assigned.
Qualifications and Requirements:
* Bachelor's Degree is preferred, preferably with Supply Chain or Business Operations concentration
* With 0-5 years' experience as a Buyer or Purchasing Clerk, preferably within the government procurement system
* Must have experience with procurement systems and/or equivalent education/certification; DELTEK experience preferred
* Must have working experiences with processing goods/services and negotiating with vendors.
* Accounting experience is a plus
* Must have analytical capabilities for procurement needs assessment and solutions identification.
* Proven ability to identify, analyze and solve difficult problems; present practical solutions.
* Proactively take additional responsibility and ability to take appropriate steps in finding solutions to problems; presents options and concepts to develop existing processes or procedures.
* A sense of urgency, good attention to detail, and follow-through.
* Strong computer skills, specifically Microsoft Excel, Word, and PowerPoint.
* Ability to organize, prioritize, and perform multiple tasks with minimal supervision.
* Excellent interpersonal skills required.
Candidate must require no sponsorship now or at any time in the future.
Placement agencies and outside recruiters need not respond.
Please complete our on-line application at, click on 'Careers.'
We are an Equal Employment Opportunity and an E-Verify Participant. We consider qualified applicants for employment without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
Associated topics: controller, director finance, general operational manager, general operations manager, manage, organizational culture, president, senior director, supply, vice president
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